TERMS & CONDITIONS
Website Privacy Statement
1. Who we are
We are Next Level Homecare Services Limited, a company registered in England and Wales with registered company number 10698420 whose registered office is at Suite F, 2 Bakers Yard, 163 High Street, Uxbridge, Middlesex, UB8 1GG. Please contact us using the details below if you have any questions on this statement or the way that we use your information. All references to “us” or “we” throughout this statement are to Next Level Homecare Services Ltd. Next Level Homecare is an independent business.
2. What information we hold about you - Care Clients
We collect personal information whenever you provide it to us.
Where you are a client or a prospective client we collect may include the following:
Name, address, date of birth and contact details
Your medical history including current and historic illness, treatment and medication
Any dietary needs you may have
Any allergies we need to be aware of
Name and contact details of authorised persons which you consent for us to contact regarding your care
We may also collect anonymised information about your use of our website.
3. How we use your data
How we use your data will depend on the purpose for which you have provided your data:
If you make an enquiry we will use your data for the purposes of responding to your enquiry.
If you register with us to receive news and information about Next Level we will use your information to add to our mailing lists and keep in touch with you.
If you become a client of Next Level we may also use your data to provide our care services to you and also for the purpose of audits to monitor and ensure compliance with our strict information handling policies, for training purposes and to develop and improve our business.
4. Who we may share your data with
We may disclose your personal data to:
Any relatives, advocates or representatives authorised by you;
Our professional regulators to comply with our audit requirements;
A third party who acquires our business; and
Law enforcement and regulatory agencies in connection with any investigation to help prevent unlawful activity or as otherwise required by law.
5. Keeping your data secure
We are committed to comply with all relevant legislation and to take all reasonable measures to ensure the confidentiality and security of personal data for which we are responsible, whether computerised or on paper. We will use technical and organisational measures to safeguard your personal data, for example:
We store your personal data on secure servers
Your personal data is encrypted in transit
Access to your personal data is limited to authenticated and approved staff While we will use all reasonable efforts to safeguard your personal data, you acknowledge that the use of the internet is not entirely secure and for this reason we cannot guarantee the security or integrity of any personal data that are transferred from you or to you via the internet. We will never send your personal data over the internet other than in an encrypted format.
6. Legal basis for the processing of your data
The General Data Protection Regulation (GDPR) 2018 requires the Organisation to
under 6(1)(f) “Processing is necessary for the purposes of the process:
Personal data legitimate interests pursued by the controller or by a third party, except where such interests are overridden by the interests or fundamental rights and freedoms of the data subject which require protection of personal data, in particular where the data subject is a child.”
Article 6(1)(a)” The data subject has given consent to the processing of his or her personal data for one or more specific purposes.
Sensitive personal data
(Health Records) under 9(2)(h) – “Necessary for the reasons of preventative or occupational medicine, medical diagnosis, the provision of health or social care or treatment or the management of health or social care systems and services.”
7. Reasons we collect and use your personal information
We have a legitimate interest in collecting and using your personal data. Where you are not a client of Next Level Homecare our legitimate interests are that we use your personal information in order to respond to any enquiries made by you and to provide you with the information that you have requested.
In some circumstances we will seek your specific consent for certain identified uses of your personal information, such as where we add your name and contact details to our email marketing databases. We will make it clear when we are seeking your consent for any particular use of your information. Where you do provide any such consent you can withdraw this at any time by letting us know using the contact details below or simply using the unsubscribe options in our emails.
8. Your Rights
Data Protection Legislation (GDPR 2018, DPA 2018) gives you a right to access the information we hold about you on our records. Requests must be made in writing to The Data Protection Officer, Next level Homecare, Suite F 2 Bakers Yard, 163 High Street, Uxbridge, Middlesex, UB8 1GG. We will provide your information to you within one month (this can be extended dependent on the complexity of the request) from receipt of your application:
A completed application form, containing adequate supporting information (such as your full name, address, date of birth) to enable us to verify your identity and locate your records.
Information will be provided free of charge except where requests are unfounded or excessive, repeat requests then we may either charge a reasonable fee or refuse to act on the request
You have rights including to:
Require us to correct any inaccuracies in your information free of charge
To require us to erase personal data that we may process about you where this is no longer required to be processed by us
To object to or restrict our processing of some of your personal information in certain circumstances
9. Retention of data
We will retain your information for no longer than is necessary for the purposes for which we collected it, or for as long as we have your consent to do so where your consent is our legal basis on which we process such data.
Due to the nature of our business we collect a wide range of personal data for a broad range of reasons. As a result, our retention policy differs significantly based on the purposes for which the data was collected and the nature of the data but by way of general guidance we will usually retain your data:
For a period of 3 months following your last interaction with us where you have made an enquiry
Until such time as you unsubscribe from any mailing lists that you may subscribe to
For a period of up to 6 years from the date you cease to be a client of Next Level Homecare
10. Changes to this policy
We may change this policy from time to time. You should check this policy frequently to ensure you are aware of the most recent version that will apply each time you visit this website.
11. Links to Other Websites
Our website contains links to other websites of interest. However, once you have used these links to leave our site, you should note that we do not have any control over that other website. Therefore, we cannot be responsible for the protection and privacy of any information which you provide whilst visiting such sites and such sites are not governed by this privacy statement. You should exercise caution and look at the privacy statement applicable to the website in question.
12. Sharing Your Personal Information
We will not sell, distribute or lease your personal information to third parties unless we have your permission or are required by law to do so.
You may request details of personal information which we hold about you under the Data Protection Act 1998. A small fee may be payable. If you would like a copy of the information held on you please write to the Marketing and Communications Manager at our Headquarters
If you believe that any information we are holding on you is incorrect or incomplete, please write to or email us as soon as possible, at the above address. We will promptly correct any information found to be incorrect.
13. Statistical data
We automatically collect statistical data about usage patterns on our website. This information is not used to identify any individual. It is only collected to provide us with an understanding of the areas of interest on our site and kept only for as long as required for this purpose.
14. Email security
Please note unless encrypted, email messages sent via the internet may not be secure and could be intercepted and read by someone else. Please bear this in mind when deciding whether to include personal or sensitive information in any email messages you intend to send.
To contact us please refer to the following details:
The Data Protection Officer,
Next Level Homecare Services
Suite F 2 Bakers Yard
163 High Street
Middlesex, UB8 1GG
Raising a concern
If you have any concerns about how we handle your information you have a right to complain to the Information Commissioners Office about it.
The GDPR 2018 requires organisations to lodge a notification with the Information Commissioner to describe the purposes for which they process personal information. These details are publicly available from:
Information Commissioner’s Office
Wycliffe House, Water Lane
Wilmslow, SK9 5AF
telephone number: 0303 123 1113